Moving from Zoho Mail to Gmail is a popular choice in users who want a better email experience. Whether you’re switching for personal or business reasons, this guide will ensure a smooth and efficient migration. Read on to learn how to easily migrate your email from Zoho Mail to Gmail.
Zoho Mail is a secure and user-friendly email service that’s part of the Zoho productivity suite. It offers a clean, ad-free interface, making it ideal for both personal and business use.
It also includes strong security features like two-factor authentication, email encryption, and spam filtering to protect user data and privacy.
Additionally, it supports custom domain emails, allowing businesses to create their brand’s email addresses to look more professional.
Also Read: – How to Import/Migrate Swisscom Bluewin Email to Gmail Account?
Reasons to Migrate Emails from Zoho mail to Gmail –
Zoho Mail is a great email platform, but many users choose to switch to Gmail for a variety of reasons. Here are some of the most common reasons:
- Switching Platform for Business needs: – Companies are switching to Gmail for better tools and team collaboration with Google Workspace.
- Personal Preference or simplification: -Users may find Gmail easier to use and may also find it more suitable for their needs that Zoho Mail.
- Adding emails to a central account: – Moving Zoho Mail to Gmail helps users manage data from multiple email accounts more easily. With one email platform, users can access all their emails at the same time.
- Creating a Backup of Important Emails: – Transferring emails to Gmail can serve as a safe backup. By doing so users can ensure that they have copies of their important email data in Gmail.
Smart Solution to Transfer Zoho Mail Emails to Gmail
Migrating emails from Zoho Mail to Gmail can be done in more than one way, depending on your needs and technical comfort level. Here are two effective methods you can use:
Method 1: – Manually using Gmail Settings (In-built Function)
Gmail allows you to import emails from other email services using POP3. This is a free and straightforward way to transfer emails. Apply the steps below: –
- Open a Web browser (chrome or other), and open your open your Gmail account.
- Click the gear icon (⚙) in the upper-right corner, then select “See all settings.”
- Go to Accounts and Import Tab.
- Under “Check mail from other accounts,” and click on “Add a mail account“.
- Enter your Zoho Mail Account’s email address and click on Next.
- Select “Import email from my other account (POP3)” and click again hit on the Next option.
- Fill in the following POP3 settings:
- Username: Your full Zoho Mail email address
- Password: Your Zoho Mail password
- POP Server: pop.zoho.com
- Port: 995
- Always use secure connections (SSL) – (make sure this is checked)
- Choose your preferences:
- Leave a copy of recovered messages on the server
- Label incoming messages
- Archive incoming messages (optional)
- Click on Add Account button to finish and start import Zoho Mail email in Gmail profile.
Limitation of this Manual Method-
- Inbox import only: Supports importing emails only from the Inbox folder. Will not work for importing from other folders like Sent, Drafts, and custom folders.
- Slow process: For large mailboxes, the migration can take hours or even days to complete.
- No folder structure: Import emails from Zoho Mail without preserving the original folder hierarchy. As a result all imported emails appear directly in Gmail’s inbox, which looks like a mixup and is hard to understand.
Method 2: – Using Zoho Mail/IMAP Migration Software (Automatic)
For a faster and more efficient way to migrate emails from Zoho Mail to Gmail, eSoftTools IMAP to Gmail Migration Software is a smart and reliable solution. This method is ideal for everyone who wants a complete and hassle-free migration experience.
Its user-friendly interface requires no technical expertise. Also, this professional tool allows you to transfer entire mailbox data. Support exporting emails from inbox, sent items, drafts, and custom folders from Zoho Mail.
Performs migration to Gmail while maintaining email formatting, folder hierarchy, and attachments. Also, supports batch migration, which makes it particularly useful for both businesses and individuals.
How to use eSoftTools IMAP Migration Software for Zoho Mail?
Follow the steps below to transfer your Zoho Mail emails to your Gmail account using eSoftTools’ IMAP Email Migration tool: –
- Download and install eSoftTools IMAP Mail Migration Tool on your Windows PC.
- Launch the tool and choose one of the source email service options – Zoho, or IMAP Server.
- Enter your account’s login details – Zoho Mail email address and password.
- Input the Zoho IMAP settings: –
- IMAP host: imap.zoho.com
- Port: 993
- Click the Login button to connect and load all your Zoho Mail folders.
- Select the folders you want to migrate (Inbox, Sent, Drafts, etc.).
- Click the Import to Cloud button and choose Import to Gmail, then click Next button.
- Enter your Gmail or Google Workspace email address and app password (generated from your Google account security settings).
- Click Authenticate Login and connect your Gmail account.
- If you only want to transfer emails from specific periods, apply a date range filter. (Optional).
- Click Import to Gmail account to start Zoho Mail to Gmail migration process.
Benefits of using Zoho Mail Backup/Migration Software: –
- Complete Mailbox Migration: – Transfer all mailbox folders including Inbox, Sent, Drafts, Trash and custom folders.
- Retains Folder Structure & Metadata: – Maintains original folder hierarchy, as well as email properties such as date, time, sender, recipient and read/unread status.
- Selective Migration & Email Filter: – Migrate chosen folders only and also supports to filtering emails by date range for specific email export.
- High-Speed Performance: – This ensures fast and smooth data transfer, even when users need to transfer large mailboxes.
- Secure and Reliable: – Allows users to transfer their data securely without any risk of loss or corruption.
- Zoho Mail Local Backup: – Allows you to create offline backup of your Zoho Mail emails on your computer. Download Zoho Mail emails in PST, MBOX, EML and many other file formats easily.
Final Thoughts
Whether you are an individual or a business looking for a way to migrate to Gmail. Migrating from Zoho Mail to Gmail is possible for everyone. In this blog, we have shown both manual and automated solutions to get the job done.
While the manual method works for basic inbox transfers and has some limitations such as slow speed and lack of folder preservation. On the other hand, using a professional tool can be a better way to migrate. eSoftTools Zoho Mail Migration tool is perfect for all users to transfer all their Zoho Mail data without any hassle.
Choose the method that suits your needs and enjoy the smooth transfer to Gmail!
