Are you trying to export Outlook calendar from PST file to ICS but facing any problems? Then don’t worry, here we have found the best solution for you. Through this article, we will explain “How to convert PST to ICS calendar file without Outlook”. Let’s start…

PST and ICS – Overview

Outlook PST – MS Outlook uses various files to store Outlook profile data locally and one of them is PST (Personal Storage Table). A single PST file supports keeping the complete data of Outlook profile. It stores emails, contacts, calendars, tasks, notes, journals, and more. This file works as a backup file that helps to access Outlook data in offline mode and recover lost items.

ICS Calendar file – This is the file type which used for storing Calander events digitally. It is simple text file with a .ics extension. It holds calendar events information such as- Event start and end time, summary, description, location, recurrence, alerts, etc. A single ICS file can easily preserve one as well multiple calendar events.

Also Read: – How to Export Outlook Calendar to MSG files?

Why Export Outlook Calendar from PST to ICS files: –

  • Transferring to Other Calendar Apps: – ICS files are compatible with most calendar applications. In comparison to ICS, it is very easy to import calendar from ICS to calendar apps like Google Calendar, Apple Calendar, and more.
  • Backup and Archiving: – You can create archive of old calendar events in ICS files and create a backup of important calendar items.
  • Avoiding Outlook Dependency: – PST is only compatible in Outlook, but opening ICS files is possible with other calendar programs. This makes it a very easy way to share and access events without needing Outlook.

How to Extract Calendars from PST files to ICS in Outlook?


This is the manual method by which you can save Outlook calendar events to PST. The only condition is that you must have the Outlook application and PST file in working mode.

  1. Launch MS Outlook application on your computer.
  2. Open Outlook profile (PST file) from which you want to extract calendar items.
  3. Click on Calendar icon from the bottom-left corner of your screen.
  4. Open the calendar event that you want to extract.
  5. Press File tab and click “Save As” or “Save Calendar” button.
  6. Apply other settings like- Customize file name, choose save as type “iCalndar format (.ics)”.
  7. Lastly, press Save button and export Outlook calendar from PST to ICS file.

Limitation of Manual Method: –

  • Supports extracting and saving only one Outlook calendar at a time.
  • Needs MS Outlook application and working Outlook Profile/PST file.
  • It takes a lot of time and there are chances of human errors too.

Quick Method to Convert PST to ICS Calendar File with Outlook


Best program to export Outlook calendar from PST files to ICS is eSoftTools PST to ICS Converter software. This program will enable users to extract multiple calendar events from PST files at the same time. Also, this tool the solution to convert PST to ICS without MS Outlook application need.

It works to convert PST files with calendar events without making a single mistake. Moreover, it provides many advanced functions for the ease of users in exporting Outlook calendar. Provides smart features like- bulk PST conversion, folder selection, single or separate ICS file saving and much more.

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How to Export/Convert Outlook PST to ICS Calendar files?


  • Download eSoftTools PST to ICS Converter Software for windows PC.
  • Install and run the software and hit on the Select PST button.
  • Choose a mode of PST file adding (Single PST File Conversion or Bulk PST File Conversion) andclick on Next.
  • Insert PST files with your chosen conversion mode and press Start Scanning button.
  • Load Outlook mailbox from PST file and get preview of Calendar or other items.
  • Choose calendar folders and press the Save PST button from the top menu bar.
  • Select Export to ICS (.ics) conversion format and apply other needed settings.
    • Create a Single File for All Selected Folders: – By default, the software saves each calendar event in a separate ICS file, but selecting this option will make the software store all your Outlook calendars in a single ICS file.
    • Mail Filtering: – Choose date of which you want to extract calendar events specifically.
    • Saving Location: – Select a path yourself from your local drive to store the resultant ICS files.
  • Press Convert button and start export Outlook PST calendar to ICS files.

Conclusion

Converting a PST file to ICS calendar format can be done in a few simple steps, either manually through Outlook or by using specialized software. The manual method works if you only need a few events, but if you have a large number of calendar items or you don’t have MS Outlook, using a tool like eSoftTools PST to ICS Converter will save you time and effort. You can try its free demo edition now.

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