Have you tried different ways to save your Exchange account mailbox emails to EML format but none of them is giving you the expected result? Then the best solution to your problem is in this blog post. Here we will talk about the easiest way to export emails from Exchange mailbox to EML. Let’s start…
MS Exchange Server and Exchange Mailbox – Overview
“MS Exchange Server” as the name suggests is a server-side application by Microsoft. The use of this application is to manage email profiles and their associated data. Mostly large businesses are using it to manage and enhance their email communications.
The system where the Exchange Server is available acts as the administrator and it has the connection with the email profiles of MS Outlook or Outlook Web Access.
There is the possibility to link multiple profiles to one Exchange account. This means data from different accounts gets present in a single exchange account.
Furthermore, anyone who has access to the Exchange account/ Exchange Server can access the data for all those email profiles. This Exchange profile that we see from the Exchange server is the Exchange mailbox.
Inside an Exchange mailbox is data such as emails, contacts, calendars, tasks, and other items. The Exchange Server holds all that exchange mailbox data in an EDB file.
Also Read: – How to Export Archive Mailbox to PST in Exchange 2010/2013/2016?
What is EML Format?
EML, or Electronic Email, is a file type primarily used for storing emails. EML file format is very popular these days and is being used extensively. Many well-known email applications use this EML file type to save copies of emails.
An EML file contains an email along with all its relevant information. It supports saving emails with header details (From, To, Subject, Date, CC, BCC, Content-Type, etc.). Message content with basic formatting like- plain text, HTML, multipart, attachments, signature, etc.
The best thing about EML is its lightweight size and universal compatibility. Users can easily share this file type and access it freely in different email applications.
Reasons to Export Emails from Exchange Mailbox to EML files: –
- Archiving Emails: – There are times when users may need to create a backup of their important emails. To do this, users prefer to export them from Exchange mailboxes to EML files.
- Offline Email Access: – Saving Exchange emails to EML makes it easier for users to view their emails outside of the Exchange server.
- Transferring Emails: – Exporting emails from Exchange mailbox to EML is also helpful for users to transfer those emails to different applications or email profiles.
- Email Recovery: – In some cases, users become unable to access their Exchange mailbox, at that time they want to restore their important emails and prefer to save them in EML files.
Advanced Solution to Export Exchange Mailbox Emails to EML
There is no option or function available in Exchange Server to export emails to EML. And even if there is, it is very difficult for beginners to use it. Seeing this problem, eSoftTools came up with a solution called Exchange EDB Converter software.
This is the application that will enable you to export emails from Exchange mailbox to EML. It lets users complete this email export process with simple clicks. It exports and saves emails to EML without making a single change to their original content.
Moreover, several smart features of the software make the email export process more convenient for users like- email preview, selective mail folder export, message filter by date, etc.
How to Export/Convert EDB Emails to EML using EDB Converter Software?
You can easily extract emails from Exchange Mailbox to EML files using below mentioned procedure: –
- Download and Run eSoftTools EDB to EML Converter Software for Windows.
- Press the Add File button from the first screen of this software.
- In the next window apply these settings: –
- Click on Browse or Search EDB file to insert the EDB file (having Exchange Mailbox).Choose a Temp Location by hitting on Browse (select any location from Pc).
- Select the version of Exchange Server that your EDB file is from.
- Press the Next button and load Exchange Mailbox from EDB file into the software.
- View emails from mail folders in the preview panel and select the folders that contain your important emails.
- Press Export File button from the menu bar and apply other settings on the next screen: –
- Destination Path: – select a location where you want to preserve EML files.Select Conversion option: – Choose the Save as EML file(.eml) option.
- Message Filter: – Select this option and choose the dates of the emails whose emails you want to export.
- Click on Start Export! and begin exporting emails from Exchange Mailbox EDB file to EML.
In a few moments, the software will complete the export process and provide you with your emails as EML files.
Conclusion
Today, there will be many people who would want to export emails from their Exchange mailboxes and save them to EML files. In this article, we talked about why people would want to do this and also explained an easy way to do it. Any user can now use this technique above and save Exchange emails to EML. We have used eSoftTools EDB Converter software to do this, you can also try it now for free.
