Do you use Outlook for email, contact management or other tasks? Do you want to preserve each Outlook item as a separate file? If so, find out the best way to do so in this article. Here we will explain the method to convert PST to MSG files and save each Outlook item in their individual MSG.
MS Outlook is an application introduced by Microsoft for Windows users. The primary function of this software is to manage email profiles. Users can easily configure their email accounts and use them to share emails. Apart from sharing emails, Outlook also allows users to create and manage contacts, calendars, tasks, journals, etc.
It is a desktop-based application and supports creating a local copy of the data associated with an Outlook profile. PST and MSG are the file types in which Outlook stores email profile data locally.
Also Read: – How to convert multiple MSG files to PST without Outlook?
Outlook PST and MSG File Format- Overview
PST and MSG are both data files of Outlook that it uses to store data, but both of them are different from each other: –
PST: – This file type is used by Outlook to store an entire mailbox with multiple folders containing emails, contacts, calendars, and other Outlook profile items. By default, Outlook creates this file and also allows users to manually create a backup in this PST file type.
MSG: – Apart from PST files, MSG files are another Outlook file that can store Outlook items. However, only one item can be stored in an MSG file. This file type is the best choice for users who want to preserve each outlook items as separate files.
Users Query
I have been using Outlook since 2010 and all my Outlook profile data is in a PST file. The size of this PST file is increasing day by day. An IT expert suggested that I export some of my important Outlook data to MSG files, and delete those items from the PST file to reduce the problem of large PST file size. I want to do this but I don’t know the method to convert PST to MSG. So please provide a solution.
Method 1: – Convert PST to MSG in MS Outlook
- Launch MS Outlook application and open your PST file.
- Open a folder and select the items that you want to export.
- Darg and drop them to any folder/location of your drive.
- After the process completion you will get new MSG files containing Outlook items.
Limitations of the method of PST to MSG conversion with Outlook
- This method will only work if the PST file is working in Outlook.
- User can export items from only one folder at a time.
- There may be a possibility of errors and accidental loss of some data items.
Method 2: – Automated Software to Convert PST to MSG in bulk
Lossless PST to MSG conversion without any kind of limitation users can accomplish with a utility called eSoftTools PST to MSG Converter software. Through this powerful program users can smoothly export all Outlook items from PST to MSG files.
It enables users to save each Outlook item with their relevant information as separate MSG files. Users can export data items from multiple folders to single or multiple PST files at a time. Also, it offers many advanced functions to convert PST to MSG files such as mail filters, naming conventions, Outlook item preview, and more.
How to use eSoftTools PST to MSG Converter Software?
- Download and run this windows compatible PST to MSG Converter software.
- Click on the Select PST button and choose single or bulk file conversion mode.
- Add PST files with your selected conversion mode and click the Start Scanning button.
- Load the mailbox folders and data items that available in PST file.
- Preview Outlook items and choose necessary folders from PST.
- Hit the Save PST button and use mail filter, naming convention, and saving location selection options.
- Lastly, click on Convert to begin the Outlook PST to MSG Conversion.
Conclusion
Performing PST to MSG conversion is a requirement of many Outlook users. For all those users this article is the place where they will get the best results to perform this task. Above we have mentioned the best 2 strategies that users can choose from to convert PST to MSG files. It is recommended for users to use the automatic PST to MSG converter. This will enable users to perform secure conversions without flaws and limitations.
