Do you want to preserve Outlook templates of OFT files to PDF files? Looking for a reliable way to do this task? If yes, then this blog will solve all your problems. This article covers the complete steps to save/convert OFT to PDF format. So, let’s get started.
What is OFT (Outlook File Template)?
Microsoft Outlook email client provides the facility to create reusable email templates. Similar to composing an email, a user can create an email template and save it in the “OFT (Outlook File Template)” file format.
With this users can create a format of an email, which they can use to create another email with the same layout and content. This is especially useful for creating standardized responses and emails faster.
Also Read: – How to Import OFT File to Office 365 Profiles?
PDF (Portable Document Format): Overview
PDF is a versatile and widely used file format used to store documents digitally. It is a universal file type that is accessible from different types of devices and platforms. It stores data with information like- text, images, links, signatures, attachments, custom layouts, etc.
Some of the great features of PDF are its lightweight, password encryption, multimedia elements, easily shareable, easily editable, etc.
Why Export Convert OFT Outlook Template to PDF?
- Sharing Templates: – The OFT file is only an Outlook-compatible file type, on the other hand, PDF files are universally accessible and easily shareable.
- Archiving / Backup: – Users prefer to move OFT file items to PDF to create an additional backup of their Outlook Templates.
- Easily Accessible: – PDF files are more reliable than OFT and are easily accessible from different programs.
- Printing Data: – PDF files are easily printable file types, so many users who want to print Outlook templates of OFT files prefer to convert OFT to PDF.
- PDF Password Encryption: – Users can also add password protection inside the PDF file. By converting OFT to PDF users can password-protect their Outlook templates.
Method 1- Save OFT as a Printable PDF in MS Outlook Manually
Use the below method to save OFT file to PDF format via MS Outlook (convert individual OFT at a time): –
- Open Windows Explorer and visit the location of the OFT file.
- Double-click on the OFT file and open it MS Outlook application.
- Press CTRL + P and select the “Microsoft Print to PDF”.
- Click on the Print button, and select a location for saving PDF files from your PC.
- Give a File name and press the Save button to save OFT as a PDF.
Limitations of this Manual Method
- Users can only convert one OFT file to PDF at a time.
- Requires a lot of time and effort from users.
- There is no guarantee of success of OFT conversion.
Method 2: – Bulk Convert OFT to PDF Format – Automated Solution
A Rapid technique to convert OFT to PDF in batch mode and get 100% accurate results without data loss issues is taking the help of eSoftTools OFT Converter Software. Its advanced functions and easy interface enable users to complete OFT to PDF Conversion smoothly.
It can convert multiple OFT files to PDF and 11+ other conversion formats at once. Also, it offers options like folder/file selection, naming convention, mail filters, and more.
How to Convert OFT to PDF using eSoftTools OFT Converter Tool?
Follow these simple steps to batch Convert OFT to PDF file format: –
- Download this OFT Converter for Windows and launch it on your Windows machine.
- Click on the Select OFT file/Folder button and choose a mode of file adding.
- Choose Select OFT Folder or Select OFT File option and add OFT location and click on Next.
- Load the inserted items and view Outlook Templates in the preview panel.
- Choose the necessary OFT folders or files and click on the Convert OFT button.
- Select the Export in PDF from the conversion format’s dropdown list.
- Click on Browse and select the path where you want to save PDF files.
- Select a naming convention format from the available 9 options for adding a name to the resultant PDF.
- Click on the Save Attachment checkbox to create a folder for saving attachments of OFT templates.
- Use the Mail filter option and select the date of email templates that you want to export from OFT.
- Lastly, click on Convert and start the Converting OFT to PDF files in bulk.
Conclusion
There are many benefits of converting OFT files to PDF, this is how a large number of users want to convert OFT to PDF. The manual method in Outlook is simple but time-consuming for many files. For bulk conversion and efficiency, it is recommended to use specialized software such as eSoftTools OFT Converter. Automated software will provide quick and accurate results in the shortest time possible. Choose the method that best suits your needs to effectively export Outlook templates to PDFs.
