- Benefits of Saving ZOHO Emails to Local Storage
- How to Take Email Backup from ZOHO Mail to Computer: Smart Methods
Last updated on June 2nd, 2025 at 02:11 am
Creating a backup of your emails is an important step in protecting your email communications. It will help you in cases like switching email platforms, organizing emails and storage, or simply creating an extra local copy of emails. So let’s go through this quick guide on how to take email Backup from ZOHO Mail to Computer. Let’s start!
Zoho Mail is a feature-rich email platform for both professionals and businesses. It is known for its smart design and ad-free environment. It also offers integration with the Zoho ecosystem and supports custom domain hosting for paid users.
This platform includes built-in tools like calendar, task management, and notes to enhance productivity. Plus, it’s available with strong security measures — such as end-to-end encryption and two-factor authentication — that ensure data safety.
Whether you are using ZOHO Mail personally or corporately, maintaining a local backup of your Zoho Mail emails is a smart move to protect important email data.
Also Read: – How to Backup/Archive Gmail to Hard Drive
Benefits of Saving ZOHO Emails to Local Storage
- Offline Access: – View and manage your Zoho Mail emails anytime, even without an internet connection.
- Disaster Recovery: – Protect your email data from accidental deletion, hacking or server outages. (It will help you to recover all Lost emails from backup at any time)
- Easy Migration: – Simplify the process of switching to a new email provider or platform. Easily transfer emails from one email service to another with backup.
How to Take Email Backup from ZOHO Mail to Computer: Smart Methods
There are several ways to backup your ZOHO Mail emails to a local device. According to your preference, you can choose any one method. Below are the most practical methods you can use:
Method 1: – ZOHO Mail’s Inbuilt Export Function (Download Emails Individually)
- Open ZOHO mail website and signing to your ZOHO Mail account.
- Select and open an email folder and the email your want to export.
- Click on down arrow icon (show more actions).
- Move mouse cursor to Save As and select export option HTML (.html file) or EML (.eml file).
- Select a path from your drive to store this file, customize the file name and click on Save.
Apply this one by one with all the emails in your ZOHO Mail email account that you want to store locally.
Method Limitations:
- Supports downloading only one email at a time.
- It requires a lot of effort and time from users to operate.
- Supports saving emails in only 2 file types EML and HTML.
- No smart filters and options available.
Method 2: – Export Email Folders from ZOHO Mail in ZIP file
- Open ZOHO mail website on a web browser and login with your ZOHO account.
- Press the Settings gear icon from the right sidebar menu.
- In the next screen, find and click on Import/Export Emails.
- Press the button Export as EML and apply other settings.
- Select folder: – click on this option and choose one folder from the available list (inbox, archive, notification, newsletter, etc.).
- Export Date: – Select the period for which you want to export emails (e.g. last month, last 3 months, last 6 months, etc.)
- Include subfolders: – Enable this to auto select the sub folder for export email from them.
- Lastly, click on Export as EML button and ZOHO with start creating a backup of emails.
- Wait till getting an email from ZOHO mail with download link for .zip file containing emails.
- Click on show zip links and visit to ZOHO Mail email’s zip file download page.
- Simply select the file and download it easily to your local drive.
Extract the zip file and get your ZOHO Mail emails as EML files. Now access them easily in any compatible email client.
Advantages of ZOHO Mail Folder Export Method
- Export emails folder wise (one folder with sub-folders containing emails).
- Provide facility to export emails according to their sent/receipt period.
- Enable to export emails in bulk and save in a single zip file. (Each email you will get as EML file inside the zip file).
Method Limitations:
- Does not allow the selection of sub-folders for export.
- Can only save all emails in a zip file as EML files. After receiving the file, you need to extract the email files from the zip file to view them.
- ZOHO takes time to create the download file and send it via email.
- Doesn’t offer any other settings or customizations.
Method 3: – Automated ZOHO Mail Backup Software (Multi-Export Options)
To backup emails from ZOHO Mail, the most suitable method for this task is eSoftTools ZOHO Mail Backup & Migration software. This program enables you to download emails from personal and business ZOHO Mail accounts.
This single software is capable of downloading a large number of emails in a single operation. It will complete each export operation without any errors. At a time you can export emails from one or multiple email folders (including sub-folders). Apart from this it also provides date wise email filtering function for specific email downloading.
It allows to export and save ZOHO Mail emails in more than 10 different file formats. Also, users get the option to move emails directly from the ZOHO Mail platform to other email services like Gmail, Yahoo Mail, Office365, IMAP and more.
How to Download / Backup ZOHO Mail Emails with eSoftTools Software?
First of all, enable 2FA in ZOHO mail account and get the third party app login password. After that, apply the below shown steps for email backup process with eSoftTools ZOHO Email Backup & Migration software: –
- Download the software and perform it installation to your windows computer.
- Launch the software and select ZOHO from the list of source email services.
- Input the login credentials of ZOHO account – Email Address and Password (App Password).
- Click on Login to authenticate and sign in to your ZOHO Mail email account.
- Load all mail folders from your ZOHO Mail account into the software.
- Select folders (sub-folders) from which you want to download emails.
- Choose an export/saving format option – Save in PST, EML, EMLX, MSG, HTML, MHTML, Single MBOX, Separate MBOX, PDF or Thunderbird.
- Select and apply some other settings – Saving location selection, date range selection, naming convention, and Split PST (only available with “Save in PST” export option).
- Finally, hit on Save Backup and begin the operation of ZOHO Mail email backup to your computer.
Advantages of using eSoftTools ZOHO Mail Backup and Migration software
- Provide preview of available ZOHO Mail account mail folders and allow users to select single as well as multiple folders for email export.
- Enables saving emails in over 10+ file formats on user’s computer including- PST, EML, EMLX, MSG, HTML, MHTML, Single MBOX, Separate MBOX, PDF or Thunderbird.
- Separate function is available to directly import ZOHO Mail emails into Thunderbird email profile.
- Guarantees users fast and 100% accurate email backup with all details intact.
- Direct email migration feature to export emails from ZOHO Mail to other email platforms like Gmail, Yahoo Mail, Office 365 and other IMAP services.
Conclusion
Backing up your ZOHO Mail emails to your computer isn’t just a security measure – it’s a smart and proactive approach to email management. Whether you’re protecting emails from accidental deletion, preparing for a platform switch, or simply organizing important email communications, maintaining a local backup ensures your data remains accessible and secure.
From ZOHO Mail’s built-in export options for individual emails to folder-level ZIP export and advanced third-party tools like eSoftTools ZOHO Mail Backup & Migration Software, there’s a solution for every user’s need.
Choose the method that best suits your backup goals and regain control of your ZOHO Mail data today.
