How to Backup and Restore Outlook OST File?

Last updated on January 16th, 2024 at 03:10 pm

Business emails are necessary to keep secure since you cannot afford to lose even a single email. By reading this blog, you will get to know about multiple manual methods of “how to restore & backup outlook OST File” in a perfect manner.

While acquiring the update about these methods, you get a choice to select the best for you in this modern scenario. So, being a businessman, you must know how crucial your Outlook emails are.

Why do you need to Backup Outlook OST File?

OST File consists of a copy of your exchange mailbox data that includes business emails, contacts, etc. Any outlook data file both OST or PST, turns out to be crucial for any outlook user since it contains important data.

While copying those OST files database items in offline storage or hard drive turns to be an excellent idea. Make sure that you remember that if you delete a folder in your OST File, Then the same folder will get deleted through the local computer during the synchronization procedure. Ensure to be careful when you lose your data permanently.

Also, another common difficulty that you may face with OST Files is corruption. It may get corrupted like a PST File due to any of the reasons.

So, while backing up the offline folder of Outlook, you never lose any important business information due to any reason, be it an accidental deletion or corruption.

How you can back up an OST File?

The best way of getting a backup of the OST File is to convert it into PST File format. While converting OST to PST Format, you may copy all your mailbox data from OST to PST File. So, you may use the PST File as a backup copy.

There are two methods to do that: either you can try multiple different manual methods or you may make effective use of 3rd party professional solutions.

Manual Methods need no 3rd party software. All you require is to use Microsoft Outlook. You must be familiar with Outlook features like Export, Archive, etc.

Let’s begin with the Export option of Microsoft Outlook to backup Outlook OST File.

Method 1: Make use of Outlook’s Export Feature

You may use the below method to back up the OST File in Microsoft Outlook. So, follow the steps given below:

  1. Firstly, launch Microsoft Outlook on your computer and Open the OST File that you want to backup.
  2. Now click over the file tab on the taskbar and choose open & “Import/Export option”.
    Open Export

  3. Over the Import and Export Wizard, select “Export to a file” to export the data through OST to a new file. Now, click “Next” to continue the whole process.

  4. On the “Export to a file” window OST File, select Outlook Data File (.pst) and click Next.

  5. After that, an Export Outlook Data File window will appear on your screen Now select the required mailboxes or entire OST file and simply click Next to continue the process.

  6. Here you are required to select a location where you wish to save the backup of your OST File. So, finally, click over the finish button to start the export process.

Within a few minutes, the process would turn accomplished and the OST File data would be successfully exported to a PST File. You may now easily use the PST file as a backup.

Method 2: Use Outlook’s Archive Feature

Another method of backing up OST File is archiving it while using Outlook’s Archive feature. This method would surely help you to backup Outlook OST File in Outlook versions. Kindly note that it will not take the backup of contacts. So, follow the given below steps:

  1. Firstly, Users have to launch Microsoft Outlook on their computer.
  2. Now ensure to click the file tab on the taskbar. Then click Info then Clean-up tools and then Archive.
  3. Now an Archive Screen would appear on your screen & then you are required to select the required items or entire OST to take backup.
  4. Now you need to select a destination folder where you wish to save the archived file, then click OK to start the archiving process.

Method 3: Ensure to create a New PST File

There is one more way to back up Outlook OST Files, and it is an easy task and straightforward method. You simply need to create a new PST File in Outlook, and then you may drag the complete mailbox through the OST File to the new PST File.

Limitations of Manual Methods!!

The above methods are highly effective as well as efficient but these have some limitations:

  • The OST File must not be corrupted. If the OST File is corrupted then you would not be able to open it and then no manual method turns out to be effective.
  • You require making use of the same computer over which the OST File was created. If you use a different new computer then you cannot use manual methods.
  • Manual methods are not helpful to take the backup of deleted items of an OST File.
  • Manual Methods do not assure data safety even after making the file error-free.
  • In Manual Methods, if even one step breaks then you need to follow all the steps again.
  • The manual Method takes a lot of time to back up the OST file.

So, you need to consider choosing a professional solution to backup Outlook OST Files. The best way to back and restore the Outlook OST File database is to utilize the best OST to PST Converter tool.

Most Proficient solution to Backup and Restore Outlook OST

One of the best methods to use for making a secured backup and restoring data of corrupt Outlook OST Files is an Automated Solution. The name of this tool is eSoftTools OST to PST Converter Software. This solution helps users to save time and it ensures data safety while backing up and restoring Outlook OST File.

To get back OST Emails, Calendar, Contacts, Tasks, Journals, and Notes items, download the recommended software for OST file recovery and Convert OST to PST file with all data.

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The best benefit you will get with this solution is that & everything gets done through the company to backup & restore Outlook OST File with full safety of your data. This solution saves your time & assists you with the best solution so that you may run your file easily.

So, you get quality service along with on-time solutions to backup & restore Outlook OST files.

Final Words

This blog must have helped you to understand why you should restore & backup Outlook OST Files. Backup is very necessary since it saves your business data from getting lost. Make sure that you select the best Automated Solution to run your file flexibly. Even if the Manual Methods are free of cost however they are risky and do not ensure data safety so you must look for this given Automated Solution to backup & restore the Outlook OST File.

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