Do you want to use Proton Mail email account through Microsoft Outlook? If yes, then this blog post will make it easy for you. With the steps shown in this blog, you can safely import/add Protonmail to Outlook. So let’s start.
Proton Mail is the most secure email service based in Switzerland. It is known for its strong privacy and encryption features. It was created by CERN scientists and engineers with the goal of protecting users’ data from breaches.
Some of the key features of Proton Mail are:
- End-to-end encryption: Only you and your recipient can read the message.
- No ads, no tracking: Proton Mail doesn’t scan your emails or show any unnecessary ads in its mail view interface.
- Swiss privacy laws: Your data is protected by strict Swiss privacy regulations, making it more transparent and trustworthy.
While Proton Mail is accessible via its own apps or webmail, you can additionally use it with email clients like MS Outlook – without losing privacy.
Also Read: – How to Migrate Proton Mail to Office 365 (Microsoft 365)?
What is Microsoft Outlook?
Microsoft Outlook is one of the most popular email clients in the world. It is especially popular among professionals and businesses due to its smart functions. It is part of Microsoft Office suite and allows to manage email, calendar, contacts, and tasks in one place.
Here’s why people likes adding Proton Mail to Outlook:
- All-in-one productivity tool: enable managing different works email, calendar, contact, task, etc.
- Offline Access: Auto create backup of email profile data and also allows to read and write emails even without internet need.
- Customizable Interface: – Allows users to organize their inbox the way they want.
- Supports Multiple Accounts: – Outlook allows users to easily manage different email accounts from a single platform.
When you connect Proton Mail to Outlook, you get the convenience and features of Outlook as well as the security of Proton Mail. This is why a large number of people want to complete this operation.
Now, let’s know how to add a ProtonMail email account and its emails to MS Outlook.
How to Configure/Add Proton Mail to MS Outlook email client?
To configure Proton Mail email profile in MS Outlook email client, follow the steps below:
Step 1: Set up Proton Mail Bridge
Due to encryption, it is not possible to add a Proton Mail account directly to Outlook like a standard IMAP or POP account. However, it is possible through the Proton Mail Bridge which acts as a gateway to enable this.
- Go to Proton Mail Bridge and download the app for your PC.
- Launch the app and log in with your original Proton Mail credentials.
- Once you sign in, Bridge will create new IMAP and SMTP details for use in Outlook.
Note down the server name, port, and credentials shown in the Bridge and apply the next step for Outlook setup.
Step 2: – Add Proton Mail Account to MS Outlook
- Launch MS Outlook and go to File – > Add Account.
- Select Manual setup or additional server types, then click Next.
- Choose service “IMAP” and click the Next button.
- Enter Proton mail account details (Use the details that you got from Proton Mail Bridge).
- Incoming Mail (IMAP) Server: 127.0.0.1
- Port: 1143
- Outgoing Mail (SMTP) Server: 127.0.0.1
- Port: 1025
- Username & Password: Provided by Bridge (not your Proton Mail password)
- Click on Test Account Settings to verify, and once you get success, click on Finish.
Alternative Method: Use eSoftTools IMAP Backup Software
If you want to migrate or backup Proton Mail emails to Outlook without adding an account to Outlook, your solution is eSoftTools IMAP Backup & Migration software.
It is a quick and easy-to-use program that enables importing emails from Proton Mail to an existing email profile in MS Outlook. Downloads Proton Mail emails to PST, MSG, HTML, EML, and several other file types.
It is available with a simple interface and allows selecting specific folders, applying filters, and migrating in a few simple clicks. Migrate mail folders while maintaining folder structure and ensure zero data loss during migration.
Steps to Use eSoftTools IMAP Backup and Migration Tool: –
If you want to transfer Proton Mail emails to Outlook profile, follow these two steps shown below:
Note: Login requires details created from the ProtonMail Bridge and the Bridge must be running in the background.
Step 1: – Backup Proton Mail Emails to Outlook PST
Backup or migrate Proton Mail emails to Outlook PST files using eSoftTools IMAP Backup software.
- Download and Run the software, and select the “IMAP Server” option from the list of available email programs.
- Open Proton Mail Bridge and sign in with your Proton Mail account. ( Copy the IMAP details provided by the Bridge).
- Email Address: yourname@protonmail.com
- Password: Use the app-specific password from Proton Mail Bridge
- IMAP Server: 127.0.0.1
- Port: 1143
- Add proton mail account details and click the Login button to connect to Proton Mail and get your mailbox folders.
- Select the folders (Inbox, Sent, Drafts, etc.) you want to backup/export in Outlook PST format.
- Select “Save to PST” from the list of export formats and locate a destination path to store PST file with Proton Mail data.
- (Optional) Use mail filters to export emails of a specific date range only.
- Finally, click “Save Backup” and download the Proton Mail emails in PST format.
The software will start backing up your selected Proton Mail folders and create a PST file. Using this PST file, you will import the data into your Outlook profile.
Step 2: – Import PST to MS Outlook Profile (Using Import/Export Wizard)
- Open Microsoft Outlook.
- Go to File → Open & Export → Import/Export.
- Choose Import from another program or file, then select Outlook Data File (.pst).
- Locate the PST file created in Step 1 and finish the import process.
Conclusion
Connecting Proton Mail to Outlook gives you the best of both worlds: Proton Mail’s strong privacy and Outlook’s powerful features. You can sync your emails in real-time by configuring a Proton Mail email account in Outlook or import them once with a tool like eSoftTools IMAP Backup Tool.
Choose the method that’s relevant to your scenario and get instant results.
