{"id":6940,"date":"2025-05-31T13:49:00","date_gmt":"2025-05-31T08:19:00","guid":{"rendered":"https:\/\/www.esofttools.com\/blog\/?p=6940"},"modified":"2025-06-02T02:11:54","modified_gmt":"2025-06-01T20:41:54","slug":"take-email-backup-from-zoho-mail","status":"publish","type":"post","link":"https:\/\/www.esofttools.com\/blog\/take-email-backup-from-zoho-mail\/","title":{"rendered":"How to Take Email Backup from ZOHO Mail to Computer"},"content":{"rendered":"<p class=\"last-updated\">Last updated on June 2nd, 2025 at 02:11 am<\/p>\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><em>Creating a backup of your emails is an important step in protecting your email communications. It will help you in cases like switching email platforms, organizing emails and storage, or simply creating an extra local copy of emails. So let&#8217;s go through this quick guide on how to take email Backup from ZOHO Mail to Computer. Let&#8217;s start!<\/em><\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\">Zoho Mail is a feature-rich email platform for both professionals and businesses. It is known for its smart design and ad-free environment. It also offers integration with the Zoho ecosystem and supports custom domain hosting for paid users.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This platform includes built-in tools like calendar, task management, and notes to enhance productivity. Plus, it&#8217;s available with strong security measures \u2014 such as end-to-end encryption and two-factor authentication \u2014 that ensure data safety.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Whether you are using ZOHO Mail personally or corporately, maintaining a local backup of your Zoho Mail emails is a smart move to protect important email data.<\/p>\n\n\n\n<p class=\"highlight-intro wp-block-paragraph\"><strong><em>Also Read: &#8211; <a href=\"https:\/\/www.esofttools.com\/blog\/archive-gmail-to-hard-drive\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Backup\/Archive Gmail to Hard Drive<\/a><\/em><\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-2 border-warning rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<h2 id=\"benefits-of-saving-zoho-emails-to-local-storage\" class=\"wp-block-heading h4\">Benefits of Saving ZOHO Emails to Local Storage<\/h2>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li><strong>Offline Access<\/strong>: &#8211; View and manage your Zoho Mail emails anytime, even without an internet connection.<\/li>\n\n\n\n<li><strong>Disaster Recovery<\/strong>: &#8211; Protect your email data from accidental deletion, hacking or server outages. (It will help you to recover all Lost emails from backup at any time)<\/li>\n\n\n\n<li><strong>Easy Migration: &#8211;<\/strong> Simplify the process of switching to a new email provider or platform. Easily transfer emails from one email service to another with backup.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 id=\"how-to-take-email-backup-from-zoho-mail-to-computer-smart-methods\" class=\"wp-block-heading h4\">How to Take Email Backup from ZOHO Mail to Computer: Smart Methods<\/h2>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><em>There are several ways to backup your ZOHO Mail emails to a local device. According to your preference, you can choose any one method. Below are the most practical methods you can use:<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-2 rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"method-1-zoho-mails-inbuilt-export-function-download-emails-individually\" class=\"wp-block-heading border border-3 border-secondary h5 ps-3 py-3 mb-3\">Method 1: &#8211; ZOHO Mail\u2019s Inbuilt Export Function (Download Emails Individually)<\/h3>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Open <strong>ZOHO mail<\/strong> website and signing to your ZOHO Mail account.<\/li>\n\n\n\n<li>Select and <strong>open an email folder<\/strong> and the <strong>email<\/strong> your want to export.<\/li>\n\n\n\n<li>Click on <strong>down arrow icon<\/strong> (<strong>show more actions<\/strong>).<\/li>\n\n\n\n<li>Move mouse cursor to <strong>Save As<\/strong> and select export option <strong>HTML (.html file)<\/strong> or <strong>EML (.eml file)<\/strong>.<\/li>\n\n\n\n<li>Select a path from your drive to store this file, customize the file name and click on <strong>Save<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Apply this one by one with all the emails in your ZOHO Mail email account that you want to store locally.<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-danger border-2 rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"h4 wp-block-paragraph\"><strong>Method Limitations:<\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Supports downloading only one email at a time.<\/li>\n\n\n\n<li>It requires a lot of effort and time from users to operate.<\/li>\n\n\n\n<li>Supports saving emails in only 2 file types EML and HTML.<\/li>\n\n\n\n<li>No smart filters and options available.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-2 rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"method-2-export-email-folders-from-zoho-mail-in-zip-file\" class=\"wp-block-heading border border-3 border-secondary h5 ps-3 py-3 mb-3\">Method 2: &#8211; Export Email Folders from ZOHO Mail in ZIP file<\/h3>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Open <strong>ZOHO mail<\/strong> website on a web browser and login with your ZOHO account.<\/li>\n\n\n\n<li>Press the <strong>Settings gear<\/strong> icon from the right sidebar menu.<\/li>\n\n\n\n<li>In the next screen, find and click on <strong>Import\/Export Emails.<\/strong><\/li>\n\n\n\n<li>Press the button <strong>Export as EML<\/strong> and apply other settings.<ul><li><strong>Select folder<\/strong>: &#8211; click on this option and choose one folder from the available list (inbox, archive, notification, newsletter, etc.).<\/li><\/ul><ul><li><strong>Export Date<\/strong>: &#8211; Select the period for which you want to export emails (e.g. last month, last 3 months, last 6 months, etc.)<\/li><\/ul>\n<ul class=\"wp-block-list\">\n<li><strong>Include subfolders<\/strong>: &#8211; Enable this to auto select the sub folder for export email from them.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Lastly, click on <strong>Export as EML<\/strong> button and ZOHO with start creating a backup of emails.<\/li>\n\n\n\n<li>Wait till getting an email from ZOHO mail with download link for .zip file containing emails.<\/li>\n\n\n\n<li>Click on <strong>show zip links<\/strong> and visit to ZOHO Mail email\u2019s zip file download page.<\/li>\n\n\n\n<li>Simply select the file and download it easily to your local drive.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Extract the zip file and get your ZOHO Mail emails as EML files. Now access them easily in any compatible email client.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-success border-2 rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"h4 wp-block-paragraph\"><strong>Advantages of ZOHO Mail Folder Export Method<\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Export emails folder wise (one folder with sub-folders containing emails).<\/li>\n\n\n\n<li>Provide facility to export emails according to their sent\/receipt period.<\/li>\n\n\n\n<li>Enable to export emails in bulk and save in a single zip file. (Each email you will get as EML file inside the zip file).<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-danger border-2 rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"h4 wp-block-paragraph\"><strong>Method Limitations:<\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Does not allow the selection of sub-folders for export.<\/li>\n\n\n\n<li>Can only save all emails in a zip file as EML files. After receiving the file, you need to extract the email files from the zip file to view them.<\/li>\n\n\n\n<li>ZOHO takes time to create the download file and send it via email.<\/li>\n\n\n\n<li>Doesn&#8217;t offer any other settings or customizations.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column highlight-product is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"method-3-automated-zoho-mail-backup-software-multi-export-options\" class=\"wp-block-heading text-white bg-primary h4 ps-3 py-3 mb-3\">Method 3: &#8211; Automated ZOHO Mail Backup Software (Multi-Export Options)<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">To backup emails from ZOHO Mail, the most suitable method for this task is <strong>eSoftTools <a href=\"https:\/\/www.esofttools.com\/zoho-mail-backup-migration.html\" target=\"_blank\" rel=\"noreferrer noopener\">ZOHO Mail Backup &amp; Migration<\/a> software<\/strong>. This program enables you to download emails from personal and business ZOHO Mail accounts.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This single software is capable of downloading a large number of emails in a single operation. It will complete each export operation without any errors. At a time you can export emails from one or multiple email folders (including sub-folders). Apart from this it also provides date wise email filtering function for specific email downloading.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It allows to export and save ZOHO Mail emails in more than 10 different file formats. Also, users get the option to move emails directly from the ZOHO Mail platform to other email services like Gmail, Yahoo Mail, Office365, IMAP and more.<\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><a class=\"fasc-button fasc-size-large fasc-type-popout fasc-ico-before dashicons-arrow-down-alt\" style=\"background-color: #1e7e34; color: #ffffff;\" href=\"https:\/\/www.esofttools.com\/download\/esoft-imap-backup-migration.exe\" rel=\"noopener noreferrer\"><strong>DOWNLOAD NOW<\/strong><\/a>&nbsp; &nbsp; &nbsp; &nbsp;<a class=\"fasc-button fasc-size-large fasc-type-popout fasc-ico-before dashicons-cart-alt\" style=\"background-color: #dc3545; color: #ffffff;\" href=\"https:\/\/www.buynow.esofttools.com\/imap-backup-migration-purchase.html\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Purchase Now<\/strong><\/a><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border rounded-5 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<h4 id=\"how-to-download-backup-zoho-mail-emails-with-esofttools-software\" class=\"wp-block-heading h4\">How to Download \/ Backup ZOHO Mail Emails with eSoftTools Software?<\/h4>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><em>First of all, enable 2FA in ZOHO mail account and get the third party app login password. After that, apply the below shown steps for email backup process with eSoftTools ZOHO Email Backup &amp; Migration software: &#8211;<\/em><\/p>\n<\/blockquote>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Download the software and perform it installation to your windows computer.<\/li>\n\n\n\n<li>Launch the software and select <strong>ZOHO<\/strong> from the list of source email services.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"800\" height=\"563\" loading=\"lazy\" src=\"https:\/\/www.esofttools.com\/screen\/imap-backup-migration\/imap-mail-apps.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Input the login credentials of ZOHO account \u2013 <strong>Email Address<\/strong> and <strong>Password<\/strong> (App Password).<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"800\" height=\"563\" loading=\"lazy\" src=\"https:\/\/www.esofttools.com\/screen\/imap-backup-migration\/imap-backup-migration-software-login.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click on <strong>Login<\/strong> to authenticate and sign in to your ZOHO Mail email account.<\/li>\n\n\n\n<li><strong>Load all mail folders<\/strong> from your ZOHO Mail account into the software.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"800\" height=\"563\" loading=\"lazy\" src=\"https:\/\/www.esofttools.com\/screen\/imap-backup-migration\/load-imap-mail-folder.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Select folders (sub-folders)<\/strong> from which you want to download emails.<\/li>\n\n\n\n<li>Choose an export\/saving format option \u2013 <strong>Save in PST<\/strong>, <strong>EML<\/strong>, <strong>EMLX<\/strong>, <strong>MSG<\/strong>, <strong>HTML<\/strong>, <strong>MHTML<\/strong>, <strong>Single MBOX<\/strong>, <strong>Separate MBOX<\/strong>, <strong>PDF<\/strong> or <strong>Thunderbird<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"800\" height=\"563\" loading=\"lazy\" src=\"https:\/\/www.esofttools.com\/screen\/imap-backup-migration\/file-format-selection.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select and apply some other settings \u2013 <strong>Saving location selection<\/strong>, <strong>date range selection<\/strong>, <strong>naming convention<\/strong>, and <strong>Split PST<\/strong> (only available with \u201cSave in PST\u201d export option).<\/li>\n\n\n\n<li>Finally, hit on <strong>Save Backup<\/strong> and begin the operation of ZOHO Mail email backup to your computer.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"800\" height=\"563\" loading=\"lazy\" src=\"https:\/\/www.esofttools.com\/screen\/imap-backup-migration\/imap-email-backup-process.png\" alt=\"\"\/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column highlight-intro is-layout-flow wp-block-column-is-layout-flow\">\n<h4 id=\"advantages-of-using-esofttools-zoho-mail-backup-and-migration-software\" class=\"wp-block-heading h4\">Advantages of using eSoftTools ZOHO Mail Backup and Migration software<\/h4>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list px-0\">\n<li>Provide preview of available ZOHO Mail account mail folders and allow users to select single as well as multiple folders for email export.<\/li>\n\n\n\n<li>Enables saving emails in over 10+ file formats on user&#8217;s computer including- PST, EML, EMLX, MSG, HTML, MHTML, Single MBOX, Separate MBOX, PDF or Thunderbird.<\/li>\n\n\n\n<li>Separate function is available to directly import ZOHO Mail emails into Thunderbird email profile.<\/li>\n\n\n\n<li>Guarantees users fast and 100% accurate email backup with all details intact.<\/li>\n\n\n\n<li>Direct email migration feature to export emails from ZOHO Mail to other email platforms like Gmail, Yahoo Mail, Office 365 and other IMAP services.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h4 id=\"conclusion\" class=\"wp-block-heading h4\">Conclusion<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Backing up your ZOHO Mail emails to your computer isn&#8217;t just a security measure &#8211; it&#8217;s a smart and proactive approach to email management. Whether you&#8217;re protecting emails from accidental deletion, preparing for a platform switch, or simply organizing important email communications, maintaining a local backup ensures your data remains accessible and secure.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From ZOHO Mail&#8217;s built-in export options for individual emails to folder-level ZIP export and advanced third-party tools like eSoftTools ZOHO Mail Backup &amp; Migration Software, there&#8217;s a solution for every user&#8217;s need.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Choose the method that best suits your backup goals and regain control of your ZOHO Mail data today.<\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><a class=\"fasc-button fasc-size-large fasc-type-popout fasc-ico-before dashicons-arrow-down-alt\" style=\"background-color: #1e7e34; color: #ffffff;\" href=\"https:\/\/www.esofttools.com\/download\/esoft-imap-backup-migration.exe\" rel=\"noopener noreferrer\"><strong>DOWNLOAD NOW<\/strong><\/a>&nbsp; &nbsp; &nbsp; &nbsp;<a class=\"fasc-button fasc-size-large fasc-type-popout fasc-ico-before dashicons-cart-alt\" style=\"background-color: #dc3545; color: #ffffff;\" href=\"https:\/\/www.buynow.esofttools.com\/imap-backup-migration-purchase.html\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Purchase Now<\/strong><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Last updated on June 2nd, 2025 at 02:11 am Creating a backup of your emails is an important step in protecting your email communications. It will help you in cases like switching email platforms, organizing emails and storage, or simply creating an extra local copy of emails. So let&#8217;s go through this quick guide on\u2026 <a href=\"https:\/\/www.esofttools.com\/blog\/take-email-backup-from-zoho-mail\/\" target=\"_blank\">Read More &raquo;<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[133],"tags":[],"class_list":["post-6940","post","type-post","status-publish","format-standard","hentry","category-imap-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Take Email Backup from ZOHO Mail to Computer: Best Methods<\/title>\n<meta name=\"description\" content=\"Know the best solution to Take Email Backup from ZOHO Mail to computer. 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