{"id":6129,"date":"2024-02-17T19:22:25","date_gmt":"2024-02-17T13:52:25","guid":{"rendered":"https:\/\/www.esofttools.com\/blog\/?p=6129"},"modified":"2024-02-17T19:22:28","modified_gmt":"2024-02-17T13:52:28","slug":"convert-outlook-email-to-pdf-files","status":"publish","type":"post","link":"https:\/\/www.esofttools.com\/blog\/convert-outlook-email-to-pdf-files\/","title":{"rendered":"How to Convert Outlook Email to PDF using MS Outlook?"},"content":{"rendered":"\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><em>Do you want to extract and save Outlook emails as PDF files but don\u2019t know the method to do so? If you are looking for a solution then you will find it in this article. Here we will talk about the techniques to convert Outlook emails to PDF with attachments. Let\u2019s start\u2026<\/em><\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\">MS Outlook is a means to perform email-sharing tasks securely. This is the application that is introduced by Microsoft for email profile management. It enables sharing emails as well as other functions like- saving contacts, managing calendar events, etc.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With Outlook, users can share emails using their profile from their desktop. The benefit users get from Outlook is storing their email profile data locally. Outlook offers users a variety of file types in which users can easily store data items.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">One of the file types in which most Outlook users want to preserve their emails is PDF (Portable Document Format). Many users want to save Outlook items in this file type.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-danger rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<h2 id=\"why-save-outlook-emails-as-pdf-documents\" class=\"wp-block-heading h4\">Why save Outlook emails as PDF Documents?<\/h2>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Portability<\/strong>: &#8211; PDF files are supported by many applications and devices. Users can easily read data from PDF files with multiple devices without facing compatibility issues.<\/li>\n\n\n\n<li><strong>Sharing and Archiving emails<\/strong>: &#8211; PDF files are light in size and can be easily shared from one device to another. The light weight of PDF files makes it an ideal choice for archiving emails and creating backups easily.<\/li>\n\n\n\n<li><strong>Easy Offline Accessibility<\/strong>: &#8211; Safe and smart way to store Offline accessing data from PDF files. A user can save emails in PDF files and safely access them locally without an internet connection.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<p class=\"has-text-align-center h4 wp-block-paragraph\">User Query<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><em>I am an Outlook user and have over 500 emails in my mail folder. I want to share these emails with my friend for some legal and compliance requirements. My friend has asked me to convert them into PDFs and send him. I don\u2019t know the method to convert Outlook email to PDF. Please guide me on how can I do this.<\/em><\/p>\n<\/blockquote>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-dark rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<h2 id=\"how-to-convert-outlook-email-to-pdf-with-attachment\" class=\"wp-block-heading h4\">How to Convert Outlook Email to PDF with Attachment?<\/h2>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\">Users just need to perform a simple 2-step process to complete this job of converting Outlook emails to PDF files: &#8211;<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-success rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"step-1-export-outlook-to-html-files\" class=\"wp-block-heading h4\">Step 1: &#8211; Export Outlook to HTML files<\/h3>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Launch the <strong>MS Outlook<\/strong> application and open the mail folder.<\/li>\n\n\n\n<li>Select and open the email that you want to save in PDF file format.<\/li>\n\n\n\n<li>Press the <strong>File<\/strong> button from the top ribbon and then click on the &#8220;<strong>Save as<\/strong>&#8221; option.<\/li>\n\n\n\n<li>Rename the file and choose the save as type <strong>HTML<\/strong> or <strong>MHTML<\/strong>.<\/li>\n\n\n\n<li>Choose the location where you want to save the file and press the <strong>Save<\/strong> button.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Export and save your Outlook email in HTML file format and follow the next step to save Outlook email to PDF.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-success rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"step-2-convert-html-to-pdf-files\" class=\"wp-block-heading h4\">Step 2: &#8211; Convert HTML to PDF files<\/h3>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Open the previously generated HTML file on any web browser.<\/li>\n\n\n\n<li>Press the <strong>Ctrl + P<\/strong> button and open the print screen.<\/li>\n\n\n\n<li>Apply the saving settings and press the <strong>Save<\/strong> button.<\/li>\n\n\n\n<li>Choose a file saving path, rename the file and hit <strong>Save<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Safely complete these steps and save your Outlook email with attachments to PDF files.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column border border-warning rounded-3 p-3 is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"limitations-of-the-method-to-convert-outlook-email-to-pdf\" class=\"wp-block-heading h4\">Limitations of the method to Convert Outlook Email to PDF<\/h3>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Saves Emails to PDF without attachments<\/li>\n\n\n\n<li>Only converts one Outlook email to PDF at a time.<\/li>\n\n\n\n<li>Chances of loss of metadata and formatting.<\/li>\n\n\n\n<li>A long and difficult process and not convenient for non-technical persons.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column highlight-product is-layout-flow wp-block-column-is-layout-flow\">\n<h4 id=\"automated-software-to-convert-outlook-emails-from-pst\" class=\"wp-block-heading has-text-align-center h4\">Automated Software to Convert Outlook Emails from PST<\/h4>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\">Users can try converting Outlook PST files with emails, and other items into different file types with <strong>eSoftTools <a href=\"https:\/\/www.esofttools.com\/outlook-recovery\/\" target=\"_blank\" rel=\"noreferrer noopener\">Outlook PST Recovery<\/a> software<\/strong>. Securely the software will extract and save Outlook emails in more than 10 file types including new PST, EML, EMLX, MHTML, MBOX, and more.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It will complete the Outlook email conversion automatically and provide the best results with zero defects. This will convert all Outlook internal emails from multiple PST files simultaneously. Furthermore, it will convert emails with attachments and preserve each email&#8217;s properties, formatting, and header details.<\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><a class=\"fasc-button fasc-size-large fasc-type-popout fasc-ico-before dashicons-arrow-down-alt\" style=\"background-color: #1e7e34; color: #ffffff;\" href=\"https:\/\/www.esofttools.com\/download\/esoftpstrecovery.exe\" rel=\"noopener noreferrer\"><strong>DOWNLOAD NOW<\/strong><\/a>\u00a0 \u00a0 \u00a0 \u00a0<a class=\"fasc-button fasc-size-large fasc-type-popout fasc-ico-before dashicons-cart-alt\" style=\"background-color: #dc3545; color: #ffffff;\" href=\"https:\/\/www.buynow.esofttools.com\/pstrecovery-purchase.html\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Purchase Now<\/strong><\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"800\" height=\"500\" loading=\"lazy\" src=\"https:\/\/www.esofttools.com\/screen\/outlookduplicateremover\/delete-outlook-duplicate-items.png\" alt=\"\"\/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<h4 id=\"conclusion\" class=\"wp-block-heading h4\">Conclusion<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Converting Outlook emails to PDF files is the most common task that many Outlook users want to do nowadays. Without the knowledge, it becomes impossible for users to complete this task. Therefore, first of all, users have to know about the technique. In this article, we have explained all the steps that users need to know. By applying the above steps, now easily convert Outlook email into PDF file format.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Do you want to extract and save Outlook emails as PDF files but don\u2019t know the method to do so? If you are looking for a solution then you will find it in this article. Here we will talk about the techniques to convert Outlook emails to PDF with attachments. Let\u2019s start\u2026 MS Outlook is\u2026 <a href=\"https:\/\/www.esofttools.com\/blog\/convert-outlook-email-to-pdf-files\/\" target=\"_blank\">Read More &raquo;<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1,9],"tags":[],"class_list":["post-6129","post","type-post","status-publish","format-standard","hentry","category-email-converter","category-microsoft-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Best Solution to Export\/Convert Outlook Email to PDF Files<\/title>\n<meta name=\"description\" content=\"Know the best technique to safely export and Convert Outlook Email to PDF Files. Extract and preserve Outlook emails to PDF files.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.esofttools.com\/blog\/convert-outlook-email-to-pdf-files\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Best Solution to Export\/Convert Outlook Email to PDF Files\" \/>\n<meta property=\"og:description\" content=\"Know the best technique to safely export and Convert Outlook Email to PDF Files. 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