{"id":2318,"date":"2021-04-15T10:04:02","date_gmt":"2021-04-15T04:34:02","guid":{"rendered":"https:\/\/www.esofttools.com\/blog\/?p=2318"},"modified":"2022-12-30T11:43:45","modified_gmt":"2022-12-30T06:13:45","slug":"how-to-save-outlook-emails-to-computer","status":"publish","type":"post","link":"https:\/\/www.esofttools.com\/blog\/how-to-save-outlook-emails-to-computer\/","title":{"rendered":"How to Save Outlook Emails to Computer or Hard Drive?"},"content":{"rendered":"

Last updated on December 30th, 2022 at 11:43 am<\/p>\n

If you use Outlook for business or personal purposes, you must periodically back up your Outlook emails in case of data loss. If you’re looking for a way to save emails from Outlook to a computer, you’ve come to the right place. In this tutorial, we’ll show you different ways to save Outlook emails to a computer or external hard drive, each with a step-by-step guide.<\/p>\n\n\n\n

How to Save Outlook Emails to Computer or External drive<\/h2>\n\n\n\n

Simply follow these steps to save emails from Outlook to a Windows folder:-<\/p>\n\n\n\n

Method 1:- Save an Email Message as a File<\/h3>\n\n\n\n

First, let’s look at how to save messages in Outlook as files. If you want a backup copy of the email on your machine.<\/p>\n\n\n\n

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  1. To begin, open the message you wish to save. Tap the \u201cFile<\/strong>\u201d menu from the email window.<\/li>\n\n\n\n
  2. Choose the \u201cSave As<\/strong>\u201d option.<\/li>\n\n\n\n
  3. Navigate to the place where you want to save the file in the “Save As<\/strong>” menu, and then give it a name. <\/li>\n\n\n\n
  4. You can also save the message as different types of files using the \u201cSave As Type<\/strong>\u201d dropdown menu. The default is the Outlook Message Format- Unicode. If you choose that, you can just double-click the file to open it in Outlook again. But, there are a few other options you can choose from, as well:-
    Text Only<\/strong>:- Save a message as a Text file with this option. (Only the words are saved, not the formatting or images.
    Outlook Template<\/strong>:- You can extend the formatting to future emails by saving your message as an Outlook Template. When you open the file, Outlook produces a new message with the file’s contents, which you can answer and submit.
    HTML:-<\/strong> By saving your email as an HTML document, you can view your email message with the browser as a website. Any web browser will be able to open the post.
    MHT<\/strong>:- A web page archive file, also known as an MHT file. An MHT file, contains all of the text, code, images, and other media in a single file.<\/li>\n\n\n\n
  5. Click the “Save<\/strong>” button.<\/li>\n<\/ol>\n\n\n\n

    Method 2:- Save Email Message as a PDF<\/h3>\n\n\n\n

    You can also save your email as a PDF using the built-in PDF printer in Microsoft Office. Saving a message as a PDF is a perfect way to keep a backup copy that you’ll be able to read with all of the formatting intact.<\/p>\n\n\n\n