Many customers want to export Outlook emails to Gmail profiles. There can be many reasons behind this like changing email platform, creating email backup etc. However, moving emails from Outlook to Gmail may seem like a daunting task for users. To help all those users we are here with this article. Here we will provide you with complete guidance on this topic.

In this world of internet and technology, effective email management is essential for both personal and business use. Users prefer more reliable email platforms for secure and easy management of emails. This is the primary reason why users are switching from Outlook to email platforms like Gmail.

Also Read: – How to Import/ Upload PST to Gmail Without Outlook?

Benefits of switching from MS Outlook to Gmail: –

Switching from Microsoft Outlook to Gmail offers many benefits, some of them are: –

  • Storage on Cloud Server: – Outlook is a desktop-based application that uses users’ local storage to store email account data. Gmail on the other hand offers larger storage on cloud servers. In this cloud storage space, Google stores the data associated with users’ Gmail accounts. Which is more convenient for users to manage storage space
  • Email Access Anytime, anywhere: – It is possible to easily open/read emails from different devices at the same time from Gmail. Users simply need an internet connection on their device to access a Gmail email account.
  • Easy Integration with Google Services: – Google Drive, Calendar, Docs, Meet, and other Google services are all tied into Gmail. This integration boosts productivity and provides a unified ecosystem for scheduling, document management, communication, and collaboration.

Available Methods for Outlook Email to Gmail Migration

It is important to understand the technologies available to transfer emails from Outlook to Gmail before beginning the export process. There are two main approaches:

  • Manual Export: This includes importing emails into Gmail by exporting Outlook email profile data as .pst (Personal Storage Table) files.
  • Automated Software: An automated software that is available for users to transfer Outlook emails directly to a Gmail account.

Method 1: Manually Export Outlook Email to Gmail

Apply these given 2 steps to manually import Outlook emails to Gmail: –

Step 1: – Backup emails to PST from email account configured in Outlook

  • Start the Microsoft Outlook application on your computer.
  • Go to “File” > “Open & Export” > “Import/Export“.
  • Select “Export to a file” and then choose the “Outlook Data File (.pst)” option.
  • Select the folders that contain the emails you need to export. (To export complete directories, make sure you have chosen the “Include subfolders” option).
  • Choose the location where the new .pst file you want to store.
  • Click on “Finish” to finish the export process and you will get a PST file with Outlook mail folders at your specified location.

Step 2: – Import Emails into Gmail with MS Outlook

  • Open MS Outlook application and configure/add your Gmail account.
  • Hit on the “File” tab from the top-left corner, then select “Open & Export” > “Import/Export“.
  • A new Import and Export Wizard will now appear, simply choose the “Import from another program or file” and click on “Next“.
  • Select the option “Outlook Data File (.pst)” and hit the “Next” button.
  • Hit on “Browse” and locate the PST file you want to import. Add the file and click the “Next” button.
  • Select options for how you want Outlook to handle duplicates and click “Next.”
  • Make a selection of the folder where you want to import the PST file’s data.
  • Click on “Finish” and begin the process of importing Outlook PST file data.

After the import process is completed, you will get all imported mail folders within your Gmail account.

Method 2: Automated PST to Gmail Migration Software by eSoftTools

A powerful solution to export Outlook emails to Gmail is eSoftTools Outlook Recovery software. It is a reliable and effective way to transfer your Outlook profile data to Gmail account.

Both personal and business users can use it to perform email transfer tasks without any stress. It exports emails while preserving data integrity with its sophisticated capabilities. Additionally, it offers batch migration, selective folder migration, folder hierarchy preservation, mail filtering, and many other features.

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How to use this PST To Gmail Importer software? Step-By-Step Guide

Apply the given steps using PST to Gmail converter tool to import Outlook emails to Gmail: –

  • Download and Launch Outlook PST Recovery/Migration tool for Windows PC.
  • Press the Select PST button and choose a conversion mode- Single PST file conversion or Bulk PST File conversion.
  • Add the PST file with your chosen file-adding mode and click on the Start Scanning button.
  • Start PST file scanning, and load Outlook emails and other mailbox items from PST files.
  • Choose needed mail folders and hit on “Import to Cloud” >> “Import to Gmail/G-suite”.
  • Enter your Gmail account’s email address and third-party app password and click on “Authenticate Login”.
  • Connect with your Gmail account and press the Import into Gmail account button.

Start the migration and get all your Outlook emails to your Gmail/G-Suite email profile.


Moving emails from Microsoft Outlook to Gmail is not that difficult, the user just needs the right technology. You can easily export your Outlook emails to Gmail using the methods mentioned above. Whether you choose automated software or a manual export method, email migration is possible with both methods. However, the manual method has many limitations as well as it is a lengthy process. Hence users are recommended to take the help of Automatic PST to Gmail migration software for quick migration and secure results.

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